FAQS
What is “Microsoft 365”?
“Microsoft 365” or simply “365” is the umbrella term for Microsoft’s software suite. This suite was formerly known as “Office”, such as “Office 2016” or “Office 2019” and then “Office 365”. Microsoft then created “Microsoft 365” to include the Windows operating system (OS) itself.
Microsoft 365 includes, but is not limited to, the following programs and services: Windows, Word, Excel, PowerPoint, OneDrive, SharePoint, Outlook, Delve, Stream, etc.
Where will I find my email?
All Gage email accounts will be in Outlook, which will be accessible by desktop or at myapps.microsoft.com by clicking on Outlook.
Will my data be migrated for me?
All staff emails and files will be moved to Microsoft 365 in the fall of 2024. OneDrive, which is similar to Google Drive, will be your new storage location for personal files. Shared files will be migrated to Microsoft Teams. Some file extensions will change when migrated from Google Drive to Microsoft 365.
Files that are stored in services outside of your Drive storage, like Google Photos, will not migrate and some features, such as links and sharing permissions, will not persist. You may want to create a record of the files that have been shared with you in Google.
In addition, if you have files on your Google Drive that you no longer need it is highly recommended that you take some time now to clean these files up to make this process easier.
Can data from a Shared Drive in Google be migrated?
Yes. Shared Drive contents will be moved to a Microsoft Team. Permissions for Teams will need to be reconfigured after being migrated from a Shared Drive.
How do I access my data moving forward?
Gage will use OneDrive for personal/private storage and Teams/SharePoint for shared/departmental storage.
To access your personal storage, visit myapps.microsoft.com and click on OneDrive.
To access your shared storage, visit myapps.microsoft.com and click on Teams or SharePoint.
What about files that have been shared with me, or files I have shared?
Files that have been shared with you through a user’s Google MyDrive will need to be reshared with you. The same is true for files from your MyDrive that you have shared with others. It may prove useful to create a record of the files shared with you. Be sure to request access once again to these files once they have moved into 365.
Files that you access through Google Shared Drive will now be accessible on the new Microsoft SharePoint drives.
I migrated, but am missing some of my files/data from Google, what should I do?
Please reach out to the BKS helpdesk if you find you are missing files/data. There are some tools BKS can use to identify missing items and move them manually if the automated migration missed something.